Progress 09/01/18 to 08/31/23
Outputs
Target Audience:The target audience includes CYFAR SCP (Sustainabilt Community Project) Staff and USDA-NIFA Leadership. Changes/Problems:
Nothing Reported
What opportunities for training and professional development has the project provided?Many of the accomplishments of the CYFAR PDTA Center focus on training and professional development: Developed and distributed monthly electronic newsletters covering topics such as resourcing for sustainability, scaling up programs, knowing program effectiveness, community engagement, resilience and more. Used the newsletters to share NIFA updates, promote Access, Equity, and Belonging Committee involvement, highlight new grantees, and draw attention to CYFAR PDTA Center resources for implementation, evaluation, and sustainability, and direct grantees to external information and resources. Hosted SCPs networking calls. Hosted webinars quarterly on topics related to sustainability; Diversity, Equity, and Inclusion, Mental Health, evaluation, and outreach to underserved communities. Delivered technical assistance via phone, email, and webinar regarding online CYFAR tools as needed/requested by SCPs. Offered open office hours at key points in the data collection timeline to support SCPs to share data. Updated CYFAR PDTA Center resource sheets (e.g., Youth Living in Poverty, Program Recruitment, and Outcomes Reporting). Developed quarterly reports. These reports further strengthen program evaluation efforts by reinforcing the importance of data collection and informing coaching and training efforts. Deliver an annual Professional Development Event with sessions that include practical exercises and activities that focus on strategies to reinforce fidelity in evaluation, long-term sustainability, and outreach to underserved communities. How have the results been disseminated to communities of interest?The work performed by the Center has been disseminated to multiple communities of interest. The Center team has worked with the 4-H Program Leaders' Working Group's Access, Equity, and Belonging Committee (AEBC), implemented the CYFAR PDTA Center webinar series, maintained CYFAR PDTA presence on social media, and has published articles based on the work conducted in this project. The PDTA team also attended professional conferences and events offered by other organizations. The FALCON conference, for example, was an opportunity to network with 1994 institutions. Finally, conference presentations and webinars have been conducted to disseminate project information to a broader audience. See accomplishments: Participated on the 4-H Program Leaders' Working Group's Access, Equity, and Belonging Committee (AEBC). Promoted 4-H and CYFAR SCPs through social media (Twitter) and LinkedIn. Hosted four professional development webinars per year. Shared research in peer-reviewed journals Ballard, J., Richmond, A., van den Hoogenhof, S., Borden, L. M., & Perkins, D. F. (2021). Missing Data in Research on Youth and Family Programs.Psychological Reports.https://doi.org/10.1177/00332941211026851 Ballard, J., Borden, L. M., & Perkins, D. F. (2021). Program quality components related to youth civic engagement. Children and Youth Services Review, Elsevier, vol. 126(C). https://doi.org/10.1016/j.childyouth.2021.106022 Gliske, K., Ballard, J., Buchanan, G., Borden, L., & Perkins, D. F. (2021). The components of quality in youth programs and association with positive youth outcomes: A person-centered approach.Children and Youth Services Review, 120.doi: 10.1016/j.childyouth.2020.105696. McCarthy, K. J., Perkins, D. F., Roberts, M., Potter, S., Guin, A. H., Carroll, J. B., Deringer, N. C., Ballard, J. E., & Borden, L. M. (2020). Evaluation of Coach-Based Technical Assistance: An Evolving Focus on Coachability and Goal Setting. Journal of Human Sciences and Extension, 8(2), 28-50. Retrieved fromhttps://www.jhseonline.com/article/view/1052 Borden, L., Ballard, J., Michl-Petzing, L., Conn, M., Mull, C. D., & Wilkens, M. (2020). Foundations for the future: Building an integrated, cohesive field of youth development.Journal of Youth Development,15(1). Retrieved from:https://jyd.pitt.edu/ojs/jyd/article/view/2020-15-1-REF-1 Ballard, J., & Borden, L. (2020). A Study on Military Spouse Licensure Portability in Legislation and Practice. Journal of Financial Counseling and Planning, 31(2), 209-218. Richmond, A., & Borden, L. M. (2020). Motivational interviewing: An approach to support youth aging out of foster care.Journal of Social Work, https://doi.org/10.1177/1468017320920176. Palmer, L., McCarthy, K. J., Borden, L. M., Perkins, D. F., & DiNallo, J.M. (2018). Online child's health assessment tool for obesity prevention programming. Journal of Youth Development. Olsen, J. R., McCarthy, K. J., Perkins, D. F., & Borden, L. M. (2018). A formative evaluation of a coach-based technical assistance model for youth and family-focused programming. Evaluation and Program Planning, 67, 29-37. Presented CYFAR relevant information in a variety of conference presentations and poster sessions including: Conference Sessions delivered. Grant, S., Otto, M. (2023). Return on Investment: Presenting the Monetary Value of your Program. CYFAR Professional Development Event. Grant, S. & Kelly-Collins, E. (2022). Reshaping reports for financial stakeholders, American Evaluation Association Conference. Grant, S., Ballard, J., Richmand, A., Nunn, S., & Borden, L (2022). Return on Investment: Presenting the Monetary Value of your Program. University of Minnesota Extension Conference. Grant, S. & van den Hoogenhof, S. (2022). Tips for evaluating grant funded projects. University of Minnesota Extension Conference. Otto, M., Ballard, J., & Borden, L. (2022). Inclusion Every Step of the Way. National After-School Association Annual Conference. March 20-23, Las Vegas. Ballard, J., Richmond, A., Nunn, S., & Borden, L. (2022). Return on Investment: Presenting the monetary value of your program. Public Issues Leadership Development (PILD) annual conference. April 3-April 6 2022, Washington: DC. van den Hoogenhof, S., Tzenis, J. A., Ballard, J., Skuza, J. A., Borden, L. M. (2022). Partnering for sustainability after COVID-19. National Urban Extension Conference. May 23-26, 2022, Camden, NJ van den Hoogenhof, S., Ballard, J., & Borden, L. (2021, Oct. 6-8). Sustainability Practices among Community Projects for At-Risk Families. Annual program conference of University of Minnesota Extension, virtual. Ballard, J., Perkins, D., & Borden, L. M. (2021, November 2-4). Ease of computer use among at-risk youth [Poster presentation]. Annual conference of the National Council on Family Relations. Ballard, J., Richmond, A., van den Hoogenhof, S., & Borden, L. M. (2020, October 27-30). Prevalence of Site-Level Missing Data in a National Evaluation of Programs for At-Risk Families [Poster session canceled]. Annual conference of the American Evaluation Association, Washington, DC.https://comm.eval.org/viewdocument/prevalence-of-site-level-missing-da Richmond, A., Serido, J., van den Hoogenhof, S., Gupta, A., Ballard, J., & Borden, L. (2020). Stealth Wealth: Understanding and improving financial decision-making of non-majority emerging adults. In L. M. Borden (Chair), How to empower emerging adults to make good decisions: The role of family and community. National Council on Family Relations Annual Conference. November 4-13 [Virtual]. Posters presented. Ballard, J., Nunn, S., Otto, M., Borden, L. M. (2022 November). Systematic Review of Youth Program Quality Self-Report Measures. Annual conference of the National Council on Family Relations. Ballard, J., Perkins, D., & Borden, L. M. (2021, November 2-4). Ease of computer use among at-risk youth [Poster presentation]. Annual conference of the National Council on Family Relations. Ballard, J., Nunn, S., Otto, M., & Borden, L. (2022). Systematic Review of Youth Program Quality Self-Report Measures. National Council on Family Relations Annual conference. Minneapolis, MN. Gliske, K., Ballard, J., Gupta, A., & Borden, L. (2019). The Components of Quality in Youth Programs & Association with Positive Youth Outcomes. National Council on Family Relations annual conference. November 19-20. Fort Worth, TX. Reports submitted. van den Hoogenhof, S., Grant,S., Borden, L.M., & Perkins, D.F. (2021). Children, Youth, and Families At-Risk (CYFAR) 2020 Annual Report. Submitted to the United States Department of Agriculture, Washington, D.C. van den Hoogenhof, S., Grant,S., Borden, L.M., & Perkins, D.F. (2021). Children, Youth, and Families At-Risk (CYFAR) 2021 Annual Report. Submitted to the United States Department of Agriculture, Washington, D.C. Richmond, A., Nunn, S., Borden, L. M., & Perkins, D. F. (2021). Return-on-Investment Study: A cost-benefit analysis. https://www.nifa.usda.gov/sites/default/files/resources/CYFAR-ROI%20Study-2021.pdf van den Hoogenhof, S., Otto, M., Nunn, S., Borden, L.M., & Perkins, D.F. (2021). Children, Youth, and Families At-Risk (CYFAR) 2019 Annual Report. Submitted to the United States Department of Agriculture, Washington, D.C. https://www.nifa.usda.gov/sites/default/files/resource/2019%20Children,%20Youth,%20and%20Families%20At-Risk%20Annual%20Report-508.pdf van den Hoogenhof, S., Richmond, A., Otto, M., Borden, L.M., & Perkins, D.F. (2020). Children, Youth, and Families At-Risk (CYFAR) 2018 Annual Report. Submitted to the United States Department of Agriculture, Washington, D.C. https://www.nifa.usda.gov/sites/default/files/resource/2018-cyfar-annual-report-20200529.pdf What do you plan to do during the next reporting period to accomplish the goals?
Nothing Reported
Impacts
What was accomplished under these goals?
The Center has six overarching goals and the following outlines the goals and work completed during the grant period. Goal 1: (1) leverage internet technology; ? Supported SCPs to collect data through Survey Builder and Qualtrics. Developed and maintained a digital newsletter and listserv for over 500 people and provided networking opportunities via LinkedIn and Twitter. Archived training webinars on CYFAR PDTA YouTube channel. Maintained connections with CYFAR SCPs grantees through listserv announcements (ex. the sustainability strategies, office hours, demonstrations, resources for reporting, and to encourage grantees to peer network through social media). Developed and distributed monthly electronic newsletters covering topics such as program management, youth protective factors, and sustainability. Used the newsletters to share NIFA updates (e.g., RFA releases, funding opportunities); promote Access, Equity, and Belonging Committee involvement (i.e., call for new members); highlight new grantees and new CYFAR PDTA Center coaches; draw attention to CYFAR PDTA Center resources for implementation, evaluation, and sustainability; promote CYFAR events (PDE, webinars, networking calls); and direct grantees to external information and resources. Hosted two networking calls per year: typically, this was one networking call by grant year and one networking call by programming type (e.g., STEM, healthy living, Juntos). Hosted Logic Model Builder demonstration to introduce the Logic Model Builder tool on CYFAR Suite. Reviewed and updated content on the CYFAR Website (e.g., CYFAR Resource Library, CYFAR Suite). Goal 2: (2) improve engagement with and outcomes for vulnerable populations; Participated on the 4-H Program Leader's Working Group's Access Equity and Belonging Committee (AEBC) meetings. Provided leadership in planning of establishing a Youth Advisory Committee (YAC) for the AEBC. Supported recruitment of youth to the AEBC Youth Advisory Committee Focus Groups. Reviewed and provided feedback on revisions to the AEBC diversity terms. Participated in the development of the Youth Organizational Equity Assessment. Served on the 4-H Thriving Model professional development team developing training and certification for the 4-H Thriving Model providing curriculum development and DEI support. Hosted presentations at the annual Professional Development Events supporting engagement and outcomes for vulnerable populations. Recruited faculty and staff from 26 institutions who had not received CYFAR funding in the past 10 years to take part in a 2-day grant writing event to increase engagement with CYFAR and encourage high quality CYFAR grant applications. Goal 3. (3) coordinate a comprehensive training plan; Developed and delivered annual CYFAR Annual Professional Development Events which requires implementing a comprehensive professional development plan that incorporates input and feedback from grantees, considers coaching methodologies and theory, targets sustainability, evaluation fidelity, and focuses on the needs of SCPs. CYFAR Professional Development Event Evaluation reports were prepared annually and shared with the CYFAR PDTA for learning and growth and also to USDA-NIFA for accountability. Negotiated with hotels in support of the CYFAR Annual Professional Development Event, New Grantee Orientation, and Supplemental Funding Event for in person events in 2019, 2022 and 2023. Hosted quarterly webinars on themes related to Diversity, Equity and Inclusion, Evaluation, Mental Health, and Quality youth programs. The planning team recruits experts from within Extension to further connect CYFAR to the larger system. Experts outside of Extension are selected to introduce new voices and critical content. Conducted evaluation consultations with all new SCPs each year of the grant. Updated and implemented a coach training plan for CYFAR coaches to include training the International Association of Coaching Masteries. Re-evaluated coaching skills and requirements to reformat the coach onboarding process. Provided training and support for CYFAR grant applicants with supplemental funding by offering 1) broad technical assistance to all interested participants, and 2) personalized technical assistance to participants housed at Minority Serving Institutions. Goal 4. (4) support quality CYFAR evaluative efforts with strong data collection, reporting, and analyses; Further developed the CYFAR Suite to facilitate data collection and evaluation for grantees. Initiated review of CYFAR Resources to update content in the CYFAR Resource Library. Integrated Twitter and the newsletter into the CYFAR website to streamline SCP access and increase uptake. Developed ad hoc data collection methods while new CYFAR Common Measures were integrated into CYFAR Suite via Qualtrics. Provided quarterly reports documenting grantee data collection. In Quarter 1 2023, the amount of data uploaded was triple that in Quarter 1 2022. The amount of data available for analysis doubled between Q3 2022 and Q1 2023.The quarterly report further strengthens program evaluation efforts by reinforcing the importance of data collection and informing coaching and training efforts. Collected data from all grantees and developed CYFAR Annual Reports. Provided training on CYFAR evaluation expectations and requirements, the Common Measures, and Survey Builder to all grantees through webinars and posted videos through CYFAR Evaluation Institute. Also provided evaluation support as needed with responsive replies to questions and comments from the CYFAR.org website and from the CYFAR PDTA email account. Submitted site visit reports. Goal 5. (5) capture and report on CYFAR Return-on-Investment (ROI) and sustainability resources; Expanded the Sustainability Toolkit with presentations and facilitator guides and trained CYFAR PDTA Coaches. Created and submitted the final Return on Investment (ROI) report describing a cost-benefit analysis of sites active in 2017 on 3 outcome areas: education, health, and behavior. Used an online version of the Program Sustainability Assessment Tool (PSAT) to survey SCP PIs, directors, evaluators, and program staff on their project's practices as part of the Sustainability Study. Shared individual reports with each SCP to identify strengths and areas of improvement. Shared information at the Public Issues Leadership Development (PILD) annual conference and the University of Minnesota Extension Fall Program Conference regarding the 2021 Return on Investment study which investigated the impact of CYFAR funding. Presented on return-on-investment analyses to the InteragencyWorkingGroupon Youth Programs in September 2022 and the 2022 National Urban Conference. Presented to CYFAR SCPs about ROI study at the 2023 CYFAR Professional Development event. SCPs were encouraged to use this national level data to share the value of their program and presented strategies with SCPs to help facilitate their own ROIs. Goal 6. (6) provide both proactive and reactive technical assistance and coaching. Conducted monthly (bimonthly for year five CYFAR SCPs) check-in calls with every CYFAR SCPs. Provided responsive problem-solving, resource sharing, and usage of CYFAR tools among SCPs. Conducted exit interviews with grantees going off grant funding. Analyzed annual coach and principal investigator survey to document development of and satisfaction with sites' technical assistance. Conducted professional development webinars and meetings for CYFAR coaches; topics included active listening, powerful questioning, and clarifying and setting goals. Incorporated masteries from International Association of Coaching (IAC) into our coaching model, and CYFAR coaches began the certification process. Developed new coach selection process to hire new coaches.
Publications
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Progress 09/01/21 to 08/31/22
Outputs
Target Audience:The target audience includes CYFAR SCP Project Staff and USDA-NIFA Leadership. Changes/Problems:
Nothing Reported
What opportunities for training and professional development has the project provided?Many of the accomplishments of the CYFAR PDTA Center focus on training and professional development: Developed and distributed monthly electronic newsletters (Sep-Aug) covering topics such as resourcing for sustainability, scaling up programs, knowing program effectiveness, community engagement, resilience and more. Used the newsletters to share NIFA updates, promote Access, Equity, and Belonging Committee involvement, highlight new grantees, and draw attention to CYFAR PDTA Center resources for implementation, evaluation, and sustainability, and direct grantees to external information and resources. Hosted SCPs networking calls Hosted webinars Building a Better Fundraising (and Resourcing) Strategy Evaluating Program Implementation Performance Psychology Using the CYFAR Common Measures Delivered technical assistance via phone, email, and open office hours regarding online CYFAR tools as needed/requested by SCPs. Facilitated CYFAR PDTA Center LinkedIn social media presence to promote networking and professional development between CYFAR SCPs Updated CYFAR PDTA Center resource sheets (e.g., Youth Living in Poverty, Program Recruitment, and Outcomes Reporting) Developed quarterly reports (1st, 2nd, and 3rd) documenting grantee data collection. By the end of 2021, 18 of the 35 current grantees had collected and submitted data. This report further strengthens program evaluation efforts by reinforcing the importance of data collection and informing coaching and training efforts. 2022 Professional Development Event hands on opportunities (e.g., sessions on developing compelling presentations) How have the results been disseminated to communities of interest?The work performed by the Center has been disseminated to multiple communities of interest. The Center team has worked with the 4-H Program Leaders' Working Group's Access, Equity, and Belonging Committee (AEBC), implemented the CYFAR PDTA Center webinar series, maintained CYFAR PDTA presence on social media, and has published articles based on the work conducted in this project. Participated in the 4-H Thriving Model curriculum development. Finally, conference presentations and webinars have been conducted to disseminate project information to a broader audience. See accomplishments: Participated on the 4-H Program Leaders' Working Group's Access, Equity, and Belonging Committee (AEBC) Promoted 4-H and CYFAR SCPs through social media (Twitter) and LinkedIn Hosted four webinars. Topics covered Building a Better Fundraising (and Resourcing) Strategy Evaluating Program Implementation Performance Psychology Using the CYFAR Common Measures Presented CYFAR relevant information in a variety of conference presentations and poster sessions including: Otto, M., Ballard, J., & Borden, L. (2022). Inclusion Every Step of the Way. National After-School Association Annual Conference. March 20-23, Las Vegas. Ballard, J., Richmond, A., Nunn, S., & Borden, L. (2022). Return on Investment: Presenting the monetary value of your program. Public Issues Leadership Development (PILD) annual conference. April 3-April 6 2022, Washington: DC. van den Hoogenhof, S., Tzenis, J. A., Ballard, J., Skuza, J. A., Borden, L. M. (2022). Partnering for sustainability after COVID-19. National Urban Extension Conference. May 23-26, 2022, Camden, NJ van den Hoogenhof, S., Ballard, J., & Borden, L. (2021, Oct. 6-8). Sustainability Practices among Community Projects for At-Risk Families. Annual program conference of University of Minnesota Extension, virtual. Ballard, J., Perkins, D., & Borden, L. M. (2021, November 2-4). Ease of computer use among at-risk youth [Poster presentation]. Annual conference of the National Council on Family Relations. What do you plan to do during the next reporting period to accomplish the goals?This project is coming to completion. The Center will continue to move forward the established goals of the grant. The project will use various methods to achieve the overarching goal of increasing the overall positive impacts of the CYFAR Initiative's efforts. The area of professional development and training will assure that CYFAR grantees are gaining the knowledge, skills, and expertise needed to effectively serve under-represented youth and families using best practices and cutting-edge research to design, implement, and evaluate their programs. These efforts include hosting an engaging annual Professional Development Event for CYFAR grantees, hosting an annual New Grantee Workshop, and developing comprehensive online learning opportunities for CYFAR SCP staff. This also includes streamlining current CYFAR SCP-related resources and training materials to assure that staff have the most efficient and effective access to information. In addition, the project includes working with Coaches and Subject Matter Experts to increase the number of available online tools and resources.
Impacts
What was accomplished under these goals?
Through a partnership between the University of Minnesota and Pennsylvania State University, the Center has spent the past year reinforcing and continuing the project. At the core of the Center's efforts is a goal of supporting CYFAR Sustainable Community Projects (SCPs) to build, deliver, evaluate, and sustain programs that reduce risks and empower underserved and marginalized populations. The Center is dedicated to the holistic health of children, youth, and families; this commitment is reflected in the selection of the NIFA societal challenge area of childhood obesity prevention as a focus. By continuing support for programming, evaluation, technology, and technical assistance, the Center has maintained a foundation to propel services to a new level. The Center has six overarching goals and the following outlines the goals and work completed during Year Three. Goal 1: leverage internet technology; Collected common measure data via online Survey Builder tool Supported SCPs to collect data through Survey Builder and Qualtrics Developed and maintained a digital newsletter and listserv for over 500 people, and provided networking opportunities via LinkedIn and Twitter Posted on social media (Twitter and LinkedIn) Archived training webinars on CYFAR PDTA YouTube channel Maintained connections with CYFAR SCPs grantees through listserv announcements (ex. the sustainability strategies, office hours, demonstrations, resources for reporting, and to encourage grantees to peer network through social media) Developed and distributed monthly electronic newsletters covering topics such as program management (recruiting, strategic planning, program reviews, communication, out of school learning), youth protective factors (screen time, cultural relevance, fathering), and sustainability (obtaining resources, using qualitative data). Used the newsletters to share NIFA updates (e.g., RFA releases, funding opportunities); promote Access, Equity, and Belonging Committee involvement (i.e., call for new members); highlight new grantees and new CYFAR PDTA Center coaches; draw attention to CYFAR PDTA Center resources for implementation, evaluation, and sustainability; promote CYFAR events (PDE, webinars, networking calls); and direct grantees to external information and resources Hosted two networking calls: one networking call by grant year and one networking call by programming type (e.g., STEM, healthy living, Juntos) Hosted Logic Model Builder demonstration to introduce the Logic Model Builder tool on CYFAR Suite. Reviewed and updated content on the CYFAR Website (e.g., CYFAR Resources). Goal 2: improve engagement with and outcomes for vulnerable populations; Participated on the 4-H Program Leader's Working Group's Access Equity and Belonging Committee (AEBC) meetings Provided leadership in planning of establishing a Youth Advisory Committee (YAC) for the AEBC Lead youth focus groups to gather data for YAC make-up and function Lead the steering committee's efforts in recruiting youth to the YAC Supported recruitment of youth to the AEBC Youth Advisory Committee Focus Groups Reviewed and provided feedback on revisions to the AEBC diversity terms Participated in the development of the Youth Organizational Equity Assessment Serve on the 4-H Thriving Model professional development team developing training and certification for the 4-H Thriving Model providing curriculum development and DEI support Hosted presentations at the 2021 and 2022 Professional Development Events supporting engagement and outcomes for vulnerable populations (Racial Microaggressions, Care for Diverse Families, Teach About Advancing Equity) Goal 3:coordinate a comprehensive training plan; Negotiated with hotels in support of the CYFAR Annual Professional Development Event, New Grantee Orientation, and Supplemental Funding Event Developed and delivered 2022 CYFAR Annual Professional Development Event held in Chicago, Illinois. Evaluation reports were prepared for USDA-NIFA. Hosted quarterly webinars: Building a Better Fundraising (and Resourcing) Strategy Evaluating Program Implementation Performance Psychology Using the CYFAR Common Measures Conducted evaluation consultations with all new SCPs in 2022. Updated and implemented a coach training plan for CYFAR coaches: Included training the International Association of Coaching Masteries Included presenting case studies Provided space for coaches to practice key skills Provided space for introduction of or review of team resources Re-evaluated coaching skills and requirements to reformat the coach onboarding process Provided training and support for CYFAR grant applicants with supplemental funding by offering 1) broad technical assistance to all interested participants, and 2) personalized technical assistance to participants housed at Minority Serving Institutions Goal 4:support quality CYFAR evaluative efforts with strong data collection, reporting, and analyses; Further developed the CYFAR Suite to facilitate data collection and evaluation for grantees Updated the CYFAR.org website to Drupal 9 Initiated review of CYFAR Resources to update content Integrated Twitter and the newsletter into the CYFAR website Developed ad hoc data collection methods while new CYFAR Common Measures are integrated into CYFAR Suite via Qualtrics Provided quarterly reports documenting grantee data collection. By the end of 2021, 18 of the 35 current grantees had collected and submitted data. This report further strengthens program evaluation efforts by reinforcing the importance of data collection and informing coaching and training efforts. Developed 2020 and 2021 CYFAR Annual Report Collected 2021 CYFAR Annual Report data Provided training on CYFAR evaluation expectations and requirements, the Common Measures, and Survey Builder to all grantees through webinars and posted videos through CYFAR Evaluation Institute. Also provided evaluation support as needed with responsive replies to questions and comments from the CYFAR.org website and from the CYFAR PDTA email account. Submitted site visit report Goal 5:capture and report on CYFAR Return-on-Investment (ROI) and sustainability resources; Expanded the Sustainability Toolkit with presentations and facilitator guides and trained CYFAR PDTA Coaches Created and submitted the final Return on Investment (ROI) report describing a cost-benefit analysis of sites active in 2017 on 3 outcome areas: education, health, and behavior. Used an online version of the Program Sustainability Assessment Tool (PSAT) to survey SCP PIs, directors, evaluators, and program staff on their project's practices as part of the Sustainability Study. Invited 86 PIs and 82 evaluators from 78 unique former CYFAR SCPs to complete the PSAT and participate in the Sustainability Study. Received responses from 25 unique former CYFAR SCPs for a 32% response rate. Goal 6:provide both proactive and reactive technical assistance and coaching. Conducted professional development webinars and meetings for CYFAR coaches; topics included active listening, powerful questioning, and clarifying and setting goals. Incorporated masteries from International Association of Coaching (IAC) into our coaching model, and CYFAR coaches began the certification process. Developed new coach selection process to hire new coaches. Conducted monthly (bimonthly for year five CYFAR SCPs) check-in calls with every CYFAR SCPs (Sep 2021-Oct 2022) Provided responsive problem-solving, resource sharing, and usage of CYFAR tools among SCPs Conducted exit interviews with grantees going off grant funding. Analyzed annual coach and principal investigator survey to document development of and satisfaction with sites' technical assistance
Publications
- Type:
Journal Articles
Status:
Under Review
Year Published:
2021
Citation:
Richmond, A., Gupta, A., Ballard, J., Serido, J., & Borden, L. (under review). Exploring Emerging Adulthood and Financial Decision-Making: The Process and the People.
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Progress 09/01/20 to 08/31/21
Outputs
Target Audience:The target audience includes CYFAR SCP Project Staff and USDA-NIFA Leadership. Changes/Problems:
Nothing Reported
What opportunities for training and professional development has the project provided?Many of the accomplishments of the CYFAR PDTA Center focus on training and professional development: Developed and distributed monthly electronic newsletters (Sep-Aug) covering topics such as fathering, the history of the CYFAR Grant Program, and combating child traumatic stress. Used the newsletters to share NIFA updates, promote Access, Equity, and Belonging Committee involvement, highlight new grantees and draw attention to CYFAR PDTA Center resources for implementation, evaluation, and sustainability, and direct grantees to external information and resources. Hosted SCPs networking call in response to COVID-19 (Dec 20) to allow sites to share how they were navigating the challenges of remote work and program outreach during social distancing. Hosted webinars in Feb 2021 (Forming Partnerships with Native Communities), May 2021 (Just in Time Dialogue), and Aug 2021 (Fundraising and other Resourcing Strategies). Delivered technical assistance via phone, email, and open office hours regarding online CYFAR tools as needed/requested by SCPs. Facilitated CYFAR PDTA Center LinkedIn social media presence to promote networking and professional development between CYFAR SCPs Created and distributed materials to grantees on just in time dialog, forming partnerships with native communities and fundraising and resource strategies Developed quarterly reports (1st, 2nd, and 3rd) documenting grantee data collection. By the end of the 2021 fiscal year, 16 of the 35 current grantees had collected and submitted data. This report further strengthens program evaluation efforts by reinforcing the importance of data collection and informing coaching and training efforts. How have the results been disseminated to communities of interest?The work performed by the Center has been disseminated to multiple communities of interest. The Center team has worked with the 4-H Program Leaders' Working Group's Access, Equity, and Belonging Committee (AEBC), implemented the CYFAR PDTA Center webinar series, maintained CYFAR PDTA presence on social media, and has published articles based on the work conducted in this project. Finally, conference presentations and webinars have been conducted to disseminate project information to broader audiences. See accomplishments: Participated on the 4-H Program Leaders' Working Group's Access, Equity, and Belonging Committee (AEBC) Promoted 4-H and CYFAR SCPs through social media (Twitter) and LinkedIn Hosted three webinars. Topics covered included: Working with native populations, culturally relevant programming, and resourcing strategies. Published the following journal articles: Program Quality Components related to Youth Civic Engagement (Children and Youth Services Review, Jun 2021); The Components of Quality in Youth Programs and Association with Positive Youth Outcomes: A Person-Centered Approach (Children and Youth Services Review, Jan 2021); Missing Data in Research on Youth and Family Programs (Psychological Reports, Jun 2021) Presented on Sustainability Practices among Community Projects for At-Risk Families at the Annual program conference of University of Minnesota Extension, Oct 2021 What do you plan to do during the next reporting period to accomplish the goals?Goal 1: The Center will build upon established systems to further identify, incorporate, and leverage internet technology to facilitate communication and sharing of promising and evidence-based practices among LGU institutions, Extension, and SCPs. Activities 1 and 2: The Center will continue support the tracking system for SCPs/Coaching practices and support the online Data Collection process to include adapting the Spider Web Sustainability tool. Activity 3: The Center will maintain the established social media presence and will engage in strategies to promote more participation by SCPs. Activity 4: The Center will host two Networking Conference calls. Activity 5: The Center will develop and host key trainings relevant to SCPs projects. Activity 6: The Center will continue to develop and distribute a Monthly Electronic Newsletter. Goal 2: The Center will support SCPs' efforts to engage and improve outcomes for vulnerable populations by actively contributing to the leadership of the Communities of Practice (CoP) focused on Vulnerable Populations aligning with the eXtension vision, mission, and values; promoting 4-H enrollment; and educating on inclusion, diversity, equity, and access for underserved and underrepresented populations. Activity 1: The Center will continue to support the Vulnerable Population workgroup within USDA. Activities 2 and 3: The Center will continue to build and maintain communication systems with the National Program Leader along with the SCPs. Activity 4: Continue to develop strategies for 4-H Enrollment to include proposing and presenting at Public Issues Leadership Development (PILD) conference on the CYFAR approach to Return on Investment and National Association of Extension 4-H Youth Development Professionals (NAE4HYDP) on the CYFAR Program Quality measure. Goal 3. The Center will advance a comprehensive training plan that uses strategic outreach, professional development, technology and collaboration to support the adoption of promising CYFAR practices across the greater LGU and Extension communities. Activities 1 and 2: The Center will continue to design, implement, and evaluate the New Grantee's Orientation and the SCPs' professional development event for all SCPs. Develop and implement continued support for institutions which have not applied for CYFAR grants in recent years. Activities 3, 4, and 5: The Center will continue to provide electronic trainings that build both knowledge and skills eliminated. Activities 6: The Center will develop support sustainability training to include cause selling coursework from Sanford University. Goal 4. The Center will use a continuous quality improvement process to review and strengthen program evaluation, data collection, and reporting practices across all aspects of the Center's work. In particular, systems will be created to address SCPs and stakeholders' needs for comprehensive collection/reporting of quality data. Activity 1: The Center will continue to enhance the Evaluation Institute and Resource Reviews. Activity 2: The Center will continue to offer Evaluation office hours and provide coaching and training to SCPs as needed. Activity 2: Continue to deliver Evaluation Consults to new grantees. Activities 3, 4, and 5: The Center will continue the refinement of the evaluation system, and Common Measures. Activities 5, 6, 7, 8, 9...15, 16, 17, 18, and 19: The Center will continue to develop reports that include: the quarterly report on the common measures submission, the CYFAR Annual Report, Coach-PI Survey Report, Professional Development Event Evaluation, and Quarterly Webinar Satisfaction Report. Activities 10, 11, 12, 13, and 14: The Center will continue to develop, refine, and implement a variety of evaluation tools (e.g., ERIKA, eXcel, and CHAT). Goal 5. The Center will capture how SCPs are leveraging CYFAR funding to report on Return- on-Investment (ROI) and SCPs' success in sustaining post CYFAR funding. Activity 1: The Center will continue to refine and implement tools related to sustainability. Activities 2 and 3: The Center will continue to support and enhance the Spider web analysis tools. Activities 4, 5, and 6: The Center will continue to encourage common measures data collection to enhance future return on investment studies with collected data. Activities 7, 8, and 9: The Center will continue to plan and initiate a Sustainability Study. Goal 6. The Center will use technical assistance as one of three approaches for capacity building. This approach will be implemented through a combination of technology and interpersonal strategies, including coaching, to facilitate program implementation quality, evaluation, and sustainability across the SCPs. Activities 1 and 2: The Center will manage and support coaches and provide responsive problem solving. Activities 3 and 4: The Center will develop and train on resources for SCPs. In addition, the Center will provide coaches communication resources. Activity 5: The Center will conduct in-person team development and planning meetings. Activity 6: The Center will provide Site Visit and Implementation Practice Reports.
Impacts
What was accomplished under these goals?
By continuing support for programming, evaluation, technology, and technical assistance, the Center has maintained a foundation to propel services to a new level. The Center has six overarching goals and the following outlines the goals and work completed during Year Three. Goal 1: Collected common measure data via online tools Posted on social media (Twitter and LinkedIn) Maintained connections with CYFAR SCPs grantees through listserv announcements (ex. the sustainability strategies, office hours, demonstrations, resources for reporting, and to encourage grantees to peer network through social media) Pivoted to host 2020 and 2021 professional development events via online platform Developed and distributed monthly electronic newsletters covering topics such as program management (recruiting, strategic planning, program reviews, communication, out of school learning), youth protective factors (screen time, cultural relevance, fathering), and sustainability (obtaining resources, using qualitative data). Used the newsletters to share NIFA updates (e.g., RFA releases, funding opportunities); promote Access, Equity, and Belonging Committee involvement (i.e., call for new members); highlight new grantees and new CYFAR coaches; draw attention to CYFAR resources for implementation, evaluation, and sustainability; promote CYFAR events (PDE, webinars, networking calls); and direct grantees to external information and resources Hosted a networking call in response to COVID-19 (Dec 2020) to allow sites to share how they were navigating the challenges of remote work and program outreach during social distancing Hosted networking calls in April 2021 by project type to increase networking and idea generation. Hosted Survey Builder Demonstration (Jul 2021) to introduce the new Common Measures integrated into the Survey Builder tool on CYFAR Suite. Hosted Relationship Fundraising (Aug 2021) to discuss the importance of building relationships before making the "ask" for support and in support of grantee sustainability efforts. Reviewed and updated content on the CYFAR Website (e.g. CYFAR Resources). Goal 2: Participated on the 4-H Program Leader's Working Group's Access Equity and Belonging Committee(AEBC) meetings Provided leadership in planning of establishing a Youth Advisory Committee for the AEBC Participated in the 4-H Thrive Model curriculum development Supported recruitment of youth to the AEBC Youth Advisory Committee Focus Groups Reviewed and provided feedback on revisions to the AEBC diversity terms Promoted 4-H through social media Hosted two webinars covering working with vulnerable populations: Hosted presentations at the 2020 and 2021 Professional Development Events supporting engagement and outcomes for vulnerable populations Recruited faculty and staff from 26 institutions who had not received CYFAR funding in the past 10 years to take part in a 2-day grant writing event to increase engagement with CYFAR and encourage high quality CYFAR grant applications. Goal 3. Negotiated with hotels in support of the CYFAR Annual Professional Development Event, New Grantee Orientation, and Supplemental Funding Event Developed and delivered the 2020 and 2021 CYFAR Annual Professional Development Events in virtual environment. Evaluation reports were prepared for USDA-NIFA. Hosted webinars on Building Safe Online Environments for Youth (Aug 2020), Forming Partnerships with Native Communities (Feb 2021), Just in Time Dialogue (May 2021), and Fundraising and other Resource Strategies (Aug 2021).Conducted evaluation consultations with all 2019 SCPs (Oct 2020-Mar 2021) and with the 2021 SCPs in August 2021. Implemented training plan for CYFAR coaches based on the International Association of Coaching certification process. Goal 4. Further developed the CYFAR Suite to facilitate data collection and evaluation for grantees Launched new CYFAR Common Measures and integrated revised measures into the CYFAR Suite for data collection Updated the code for Logic Model Builder and Annual Report within the CYFAR Suite Updated the CYFAR.org website to Drupal 9 Initiated review of CYFAR Resources to update content Integrated Twitter and the newsletter into the CYFAR website Developed ad hoc data collection methods while new CYFAR Common Measures are integrated into CYFAR Suite via Qualtrics Provided quarterly reports documenting grantee data collection. By the end of the 2021 fiscal year, 16 of the 35 current grantees had collected and submitted data. This report further strengthens program evaluation efforts by reinforcing the importance of data collection and informing coaching and training efforts. Developed 2019 CYFAR Annual Report Collected 2020 CYFAR Annual Report data Revised the coach and principal investigator survey to align with the PDTA Center's coaching model, and prepared for data collection in 2022. Published the following journal articles: Program Quality Components related to Youth Civic Engagement (Children and Youth Services Review, Jun 2021); The Components of Quality in Youth Programs and Association with Positive Youth Outcomes: A Person-Centered Approach (Children and Youth Services Review, Jan 2021); Missing Data in Research on Youth and Family Programs (Psychological Reports, June 2021) Developed the Resource Review series to provide all CYFAR grantees with access to high quality, curated resources on a variety of relevant evaluation topics, including scaling up, reliability and validity, qualitative data collection and analysis, and more. This series includes webinars, podcasts, and video content shared through the newsletter and the PDTA Center website. Provided training on CYFAR evaluation expectations and requirements, the Common Measures, and Survey Builder to all grantees through webinars and posted videos through CYFAR Evaluation Institute. Goal 5. Expanded the Sustainability Toolkit with presentations and facilitator guides and trained CYFAR PDTA Coaches Revised the Sustainability Toolkit orientation presentation for coaches (Oct 2020) Created and submitted the final Return on Investment (ROI) report describing a cost-benefit analysis of sites active in 2017 on 3 outcome areas: education, health, and behavior. Used an online version of the Program Sustainability Assessment Tool (PSAT) to survey SCP PIs, directors, evaluators, and program staff on their project's practices as part of the Sustainability Study. Invited 86 PIs and 82 evaluators of former CYFAR SCPs to complete the PSAT and participate in the Sustainability Study. Goal 6. Conducted professional development webinars and meetings for CYFAR coaches; topics included active listening, powerful questioning, and clarifying and setting goals. Incorporated masteries from International Association of Coaching (IAC) into our coaching model, and CYFAR coaches began the certification process. Developed new coach selection process to hire new coaches. Conducted monthly (bimonthly for year five CYFAR SCPs) check-in calls with every CYFAR SCPs (Sep 2020-Oct 2021) Provided responsive problem-solving, resource sharing, and usage of CYFAR tools among SCPs Conducted exit interviews with grantees going off grant funding. Analyzed annual coach and principal investigator survey to document development of and satisfaction with sites' technical assistance Completed paper: Evaluation of Coach-based Technical Assistance: An Evolving Focus on Coachability and Goal Setting, accepted for publication by the Journal of Human Sciences and Extension (Jun 2021) Developed complimentary content called Resource Reviews that include podcasts with programs outlining strategies for scaling up programs and webinar discussing reliability and validity Initiated new technical assistance strategy (i.e., Office Hours) establishing open channels for SCPs to reach evaluation specialists with questions, etc.
Publications
- Type:
Journal Articles
Status:
Published
Year Published:
2021
Citation:
Ballard, J., Richmond, A., van den Hoogenhof, S., Borden, L., & Perkins, D. F. (2021). Missing Data in Research on Youth and Family Programs. Psychological Reports. https://doi.org/10.1177/00332941211026851
- Type:
Journal Articles
Status:
Published
Year Published:
2021
Citation:
Ballard, Jaime & Borden, Lynne & Perkins, Daniel Francis, 2021. "Program quality components related to youth civic engagement," Children and Youth Services Review, Elsevier, vol. 126(C).
- Type:
Journal Articles
Status:
Published
Year Published:
2021
Citation:
Gliske, K., Ballard, J., Buchanan, G., Borden, L., & Perkins, D. F. (2021). The components of quality in youth programs and association with positive youth outcomes: A person-centered approach. Children and Youth Services Review, 120. doi: 10.1016/j.childyouth.2020.105696.
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Progress 09/01/19 to 08/31/20
Outputs
Target Audience:The target audience includes CYFAR SCP Project Staff and USDA-NIFA Leadership. Changes/Problems:Much of the plan for year two was halted due to a delay in receipt of funding. This delay haulted all sub-contracting efforts (i.e., coaches, contracts for other deliverables, and progress on the goals for FY 2019). In addition, the far-reaching impact of the coronavirus pandemic had a direct effect on plans for professional development training (i.e., transportation, hotel) usually held late May/June annually. Planned work halted due to reduced or delay of funding (Nov 19 - Apr 20): Goal 1: Development and Hosting of Training relevant to SCP Grantees, Bi-annual SCP Grantee Networking Conference Calls, Newsletters Goal 3: Quarterly Webinars, SCP Leadership Training: Leadership Skills Goal 4: Enhance Evaluation Institute, Evaluation Consults with New SCP Grantees, Quarterly SCP Grantee Common Measure Reports (2nd QTR), eXcel Report, CHAT Implementation/Data Collection, CHAT Data Analysis and Reports, Goal 5: Implement Electronic Spider Web Analysis Tool, Publish Spider Web Analysis Tool Results, Develop ROI measures and systems to collect those measures Goal 6: All Coaching (i.e., Check-in Calls, Site Visits), Quarterly Site Visit Reports, Development and Training on Resources for SCP Grantees, Development of Communication Resources for SCP Grantees, Professional Development Webinars and Meetings for CYFAR Coaches, Onboarding CYFAR Coaches Planned work halted due to COVID-19 (Mar-Jul 2020): Goal 3: 2020 CYFAR Annual Professional Development Event, New Grantee Orientation Goal 4: Planned work halted due to COVID-19: Professional Development Event Evaluation Report What opportunities for training and professional development has the project provided?Many of the accomplishments of the CYFAR PDTA Center focus on training and professional development: Developed and distributed monthly electronic newsletters (Sep-Nov) covering topics such as fathering, the history of the CYFAR Grant Program, and combating child traumatic stress. Used the newsletters to share NIFA updates (i.e., contact information after the relocation), promote Access, Equity, and Belonging Committee involvement (i.e., call for new members), highlight new grantees and new CYFAR PDTA Center coaches, draw attention to CYFAR PDTA Center resources for implementation, evaluation, and sustainability, and direct grantees to external information and resources (e.g., the 1619 Project) Hosted SCPs networking call in response to COVID-19 (March 20) to allow sites to share how they were navigating the challenges of remote work and program outreach during social distancing. Hosted webinars (Child Traumatic Stress) in October 2019, (Working with Minors Online) Aug 2020. Delivered technical assistance via phone and email regarding online CYFAR tools as needed/requested by SCPs. Developed CYFAR PDTA Center LinkedIn social media presence to promote networking and professional development between CYFAR SCPs Created and distributed materials to grantees on toxic stress and trauma Drafted a document template to showcase examples of SCPs successfully integrating CYFAR and 4-H programming Developed quarterly reports (1st QTR) documenting site data collection (By the end of the 2019 fiscal year, 50% of all sites had collected and entered data. This report further strengthens program evaluation efforts by reinforcing the importance of data collection.) How have the results been disseminated to communities of interest?The work performed by the Center has been disseminated to multiple communities of interest. The Center team has worked with the USDA/NIFA AEBC, implemented the CYFAR PDTA Center webinar series, initiated CYFAR PDTA presence on social media, and has begun publishing articles based on the work conducted in this project. Finally, conference presentations and webinars have been conducted to disseminate project information to broader audiences. See accomplishments: Participated on the USDA/NIFA AEBC Promoted 4-H and CYFAR SCPs through social media (Twitter) and LinkedIn Updated CHAT materials and promoted tool to external entities through PSU's 5210 health promotion campaign Hosted two webinars. Topics covered included: Child Traumatic Stress in October 2019 and Working with Minors Online in August 2020 Completed paper: Evaluation of Coach-based Technical Assistance: An Evolving Focus on Coachability and Goal Setting, accepted for publication by the Journal of Human Sciences and Extension (Jun) What do you plan to do during the next reporting period to accomplish the goals?Goal 1: The Center will build upon established systems to further identify, incorporate, and leverage internet technology to facilitate communication and sharing of promising and evidence-based practices among LGU institutions, Extension, and SCPs. Activities 1 and 2: The Center will continue support the tracking system for SCPs/Coaching practices and support the online Data Collection process Activity 3: The Center will maintain the established social media presence and will engage in strategies to promote more participation by SCPs Activity 4: The Center will host two Networking Conference calls Activity 5: The Center will develop and host key trainings relevant to SCPs projects Activity 6: The Center will continue to develop and distribute a Monthly Electronic Newsletter Goal 2: The Center will support SCPs' efforts to engage and improve outcomes for vulnerable populations by actively contributing to the leadership of the Communities of Practice (CoP) focused on Vulnerable Populations aligning with the eXtension vision, mission, and values; promoting 4-H enrollment; and educating on inclusion, diversity, equity, and access for underserved and underrepresented populations. Activity 1: The Center will continue to support the Vulnerable Population workgroup within USDA Activities 2 and 3: The Center will continue to build and maintain communication systems with the National Program Leader along with the SCPs Activity 4: Continue to develop strategies for 4-H Enrollment Goal 3. The Center will advance a comprehensive training plan that uses strategic outreach, professional development, technology and collaboration to support the adoption of promising CYFAR practices across the greater LGU and Extension communities. Activities 1 and 2: The Center will continue to design, implement, and evaluate the New Grantee's Orientation and the SCPs' professional development event for all SCPs. Note: Funds were provided in 2019 for a supplemental event to support Land-grant Universities that have not applied for CYFAR grants in recent years. The event was delayed due to delay of funding and is scheduled for Sep 2020. Activities 3, 4, and 5: The Center will continue to provide electronic trainings that build both knowledge and skills Eliminated due to reduced funding: Activities 6: The Center will develop annual Leadership Trainings Goal 4. The Center will use a continuous quality improvement process to review and strengthen program evaluation, data collection, and reporting practices across all aspects of the Center's work. In particular, systems will be created to address SCPs and stakeholders' needs for comprehensive collection/reporting of quality data. Activity 1: The Center will continue to enhance the Evaluation Institute Activity 2: All SCPs which have not yet received an Evaluation Consult will in the next FY Activities 3, 4, and 5: The Center will continue the refinement of the evaluation system, Common Measures, and Core Competencies Activities 5, 6, 7, 8, 9...15, 16, 17, 18, and 19: The Center will continue to develop reports that include: the quarterly report on the common measures submission, the CYFAR Annual Report, Coach-PI Survey Report, Professional Development Event Evaluation, and Quarterly Webinar Satisfaction Report. Due to reduced funding we are eliminating CYFAR PDTA Executive Summary, Leadership Training Report, and Webinar Series Report Activities 10, 11, 12, 13, and 14: The Center will continue to develop, refine, and implement a variety of evaluation tools (e.g., ERIKA, eXcel, and CHAT) Goal 5. The Center will capture how SCPs are leveraging CYFAR funding to report on Return- on-Investment (ROI) and SCPs' success in sustaining post CYFAR funding. Activity 1: The Center will continue to refine and implement tools related to sustainability Activities 2 and 3: The Center will continue to support and enhance the Spider web analysis tools Activities 4, 5, and 6: The Center will continue to plan and implement a system in which measures of ROI can be collected Activities 7, 8, and 9: The Center will continue to plan and initiate a Sustainability Study Goal 6. The Center will use technical assistance as one of three approaches for capacity building. This approach will be implemented through a combination of technology and interpersonal strategies, including coaching, to facilitate program implementation quality, evaluation, and sustainability across the SCPs. Activities 1 and 2: The Center will manage and support coaches and provide responsive problem solving Activities 3 and 4: The Center will develop and train on resources for SCPs. In addition, the Center will provide coaches communication resources Activity 5: The Center will conduct in-person team development and planning meetings Activity 6: The Center will provide Site Visit and Implementation Practice Reports
Impacts
What was accomplished under these goals?
Through a joint partnership between the University of Minnesota and Pennsylvania State University, the Center has spent the past year reinforcing the work started in the first year of the project. At the core of the Center's efforts is a goal of supporting CYFAR Sustainable Community Projects (SCPs) to build, deliver, evaluate, and sustain programs that reduce risks and empower underserved and marginalized populations. The Center is dedicated to the holistic health of children, youth, and families; this commitment is reflected in the selection of the NIFA societal challenge area of childhood obesity prevention as a focus. By continuing support for programming, evaluation, technology, and technical assistance, the Center has maintained a foundation to propel services to a new level. The Center has six overarching goals and the following outline the goals and work completed during Year Two. Goal 1: Posted on social media (Twitter (weekly) and LinkedIn (monthly)) Maintained connections with CYFAR SCPs grantees through listserv announcements (ex. the Common Measures, resources for reporting, and to encourage grantees to peer network through social media) Developed and distributed monthly electronic newsletters (Sep-Nov) covering topics such as fathering, the history of the CYFAR Grant Program, and combating child traumatic stress. Used the newsletters to share NIFA updates (i.e., contact information after the relocation), promote Access, Equity, and Belonging Committee involvement (i.e., call for new members), highlight new grantees and new CYFAR PDTA Center coaches, draw attention to CYFAR PDTA Center resources for implementation, evaluation, and sustainability, and direct grantees to external information and resources (e.g., the 1619 Project) Hosted a networking call in response to COVID-19 (Mar) to allow sites to share how they were navigating the challenges of remote work and program outreach during social distancing Goal 2: Participated on the USDA/NIFA AEBC Created and distributed materials to grantees on toxic stress and trauma (Nov 2019) Reviewed and provided feedback on revisions to the AEBC diversity terms Promoted 4-H through social media Presented a plan for a 4-H program continuum for consideration Drafted a document template to showcase examples of SCPs successfully integrating CYFAR and 4-H programming Goal 3. Contracted with hotels in support of the CYFAR Annual Professional Development Event, New Grantee Orientation, and Supplemental Funding Event Hosted a webinar (Oct 2019) with 56 attendees (Topic covered was Child Traumatic Stress.). A report was prepared for USDA-NIFA Goal 4. Further developed the CYFAR Suite to facilitate data collection and evaluation for grantees Initiated development of new CYFAR Common Measures and integration of revised measures into the CYFAR Suite for future data collection Developed ad hoc data collection methods while new CYFAR Common Measures are integrated into CYFAR Suite via Qualtrics Developed quarterly reports (1st QTR) documenting site data collection (By the end of the 2019 fiscal year, 50% of all sites had collected and entered data. This report further strengthens program evaluation efforts by reinforcing the importance of data collection.) Developed 2018 CYFAR Annual Report Collected 2019 CYFAR Annual Report data and developed the report Facilitated delivery of 2018 and 2019 CYFAR Annual Reports to USDA-NIFA Analyzed 2018 coach and principal investigator survey and developed report Promoted CHAT to external entities through PSU's 5210 health promotion campaign Updated CHAT marketing materials and video Developed a template for annual reporting of all CHAT participants Current Journal publications under review: Program Quality Components related toYouthLeadership; The Components of Quality in Youth Programs and Association with Positive Youth Outcomes: A Person-Centered Approach Goal 5. Expanded the Sustainability Toolkit with presentations and facilitator guides and trained CYFAR PDTA Coaches Revised the Sustainability Toolkit orientation presentation for coaches (Oct) Conducted several planning meetings with consultant Damon Jones, PhD about ROI theories and research methods. Completed literature searches on Common Measures variables that will be used as indicators for the study Initiated the development of the plan for the Sustainability Study Goal 6. Conducted professional development webinars and meetings for CYFAR coaches; topics included resilience research, selecting evidence-based programs, and building an evidence base through evaluation (Sep-Oct) Conducted exit interviews with coaches transitioning out of their roles (A report was submitted that summarized Coaches perceptions of their coaching experiences and recommendations for the CYFAR PDTA Center) Hired two new coaches and began onboarding in the fall of 2019 Conducted monthly (bimonthly for year five CYFAR SCPs) check-in calls with every CYFAR SCPs (Sep-Oct) Provided responsive problem-solving, resource sharing, and usage of CYFAR tools among SCPs Completed two site visits (Sep-Oct) with Michigan and Virginia sites Conducted exit interviews with 19 of 22 grantees (A report was submitted summarizing best practices, lessons learned, and feedback on CYFAR PDTA Center products and services. (Oct)) Analyzed annual coach and principal investigator survey to document development of and satisfaction with sites' technical assistance Created and distributed materials to grantees on father engagement (Sep) Developed and disseminated a fact sheet that provided guidance on creating project infographics to aid SCPs in communicating their outcomes to local stakeholders Prepared and submitted site visit reports to NIFA quarterly (1st QTR only) Completed paper: Evaluation of Coach-based Technical Assistance: An Evolving Focus on Coachability and Goal Setting, accepted for publication by the Journal of Human Sciences and Extension (Jun)
Publications
- Type:
Journal Articles
Status:
Awaiting Publication
Year Published:
2020
Citation:
McCarthy, K. J., Perkins, D. F., Roberts, M., Potter, S., Guin, A. H., Carroll, J. B., Deringer, N. C., Ballard, J. E., & Borden, L. M. (2019). Evaluation of coach-based technical assistance: An evolving focus on coachability and goal setting. Journal of Human Sciences and Extension.
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Progress 09/01/18 to 08/31/19
Outputs
Target Audience:The target audience includes CYFAR SCP Project Staff and USDA-NIFA Leadership. Changes/Problems:
Nothing Reported
What opportunities for training and professional development has the project provided?Many of the accomplishments of the CYFAR PDTA Center focus on training and professional development: Developed and distributed monthly electronic newsletters covering topics such as quality implementation, project champions, etc. Conducted SCP networking calls 1/10/19 and 4/9/19. Calls in January were organized by program topic (e.g. healthy living, STEM), and calls in April were organized by funding year. Calls included a learning component, a best practices presentation by a current grantee, and peer sharing. Developed and posted seven informational videos to the Center's website. Facilitated presentation at 2019 CYFAR event regarding integration of CYFAR and 4-H efforts. Consolidated input from CYFAR SCPs to plan and deliver CYFAR 2019 professional development event Hosted a New Grantee Orientation 6/5/19 with representatives from 21 grants. Participants were trained in grants management, REEport, evaluation, the coaching model, and began to establish relationships with the Center's staff, coaches, and colleagues across the LGU system. Hosted the 2019 CYFAR professional development event 6/6-6/7/19; current and new grantees attended. Participants attended keynote and workshop sessions addressing workforce recruitment and retention, participant recruitment, program implementation and fidelity, and evaluation techniques and strategies. In addition, CYFAR grantees were asked for input on CYFAR program implementation and evaluation direction. Hosted three webinars with 30-44 attendees each. Topics covered included: Engaging Youth in Their Communities: How Adults Can Promote Social Responsibility and Civic Action, Using Fun Activities to Increase Youth Awareness and Appreciation of Cultural Differences, and Show Me the Money! Exploring Universities' Fund Development Policies and Practices. Delivered on-site skill-building training as needed/requested by SCPs. Administered survey to gather feedback on services/products provided this grant cycle. Delivered training on use of logic models to SCPs. Conducted Evaluation Consultations with new grantees to ensure adoption of CYFAR evaluation strategies. The seven SCPs funded in 2018 were engaged in an evaluation consultation that included a discussion of the best practices for use of the Common Measures, core competencies, collecting and uploading data, and other key assessment tools that are available to grantees. Each CYFAR SCP grantees' logic model and selected Common Measures were discussed to ensure a solid evaluation plan was in place. In addition, an evaluation consultation was provided for one grantee due to staff transitions. Conducted monthly (bimonthly for year five CYFAR SCP grantees) check-in calls with every CYFAR SCP grantee. Provided responsive problem-solving, resource sharing, and usage of CYFAR tools among SCPs. Distributed info sheets on the following topics: approaching funders, grant writing, advisory committees, community engagement strategies, participant retention, and staffing. Conducted professional development webinars and meetings for CYFAR coaches; topics included program implementation, effective teamwork, the neuroscience of coaching, community engagement, and adult learning principles. How have the results been disseminated to communities of interest?The work performed by the Center has been disseminated to multiple communities of interest. The Center team has worked with the USDA/NIFA Access, Equity, and Belonging (AEB) Committee, implemented the CYFAR PDTA webinar series, and has begun publishing articles based on the work conducted in this project. Finally, conference presentations and webinars have been conducted to disseminate project information to broader audiences. See accomplishments: Participated on the USDA/NIFA Access, Equity, and Belonging (AEB) Committee. Hosted three webinars with 30-44 attendees each. Topics covered included: Engaging Youth in Their Communities: How Adults Can Promote Social Responsibility and Civic Action, Using Fun Activities to Increase Youth Awareness and Appreciation of Cultural Differences, and Show Me the Money! Exploring Universities' Fund Development Policies and Practices. Completed paper: Evaluation of Coach-based Technical Assistance: An Evolving Focus on Coachability and Goal Setting, under editorial review by the Journal of Human Sciences and Extension. Published: Palmer, L. A., McCarthy, K. J., Perkins, D. F., Borden, L. M., & DiNallo, J. M. (2018). Online child's health assessment tool for obesity prevention programming. Journal of Youth Development, 13 (3), 237-258. DOI: 10.5195/jyd.2018.599. Perkins presented on coaching strategies for sustaining programming for at- risk children, youth and families at the 2018 Global Evidence and Implementation Summit (GEIS) in Melbourne, Australia. What do you plan to do during the next reporting period to accomplish the goals?Goal 1: Activities 1 and 2: The Center will continue support the tracking system for SCPs/Coaching practices and support the online Data Collection process. Activity 3: The Center will continue to expand the CYFAR SCPs social media presence. Activity 4: The Center will host two Networking Conference calls. Activity 5: The Center will develop and host key trainings relevant to SCP projects. Activity 6: The Center will continue to develop and distribute a Monthly Electronic Newsletter Goal 2: Activity 1: The Center will continue to support the Vulnerable Population workgroup within USDA. Activities 2 and 3: The Center will continue to build and maintain communication systems with the National Program Leader along with the SCPs. Activity 4: Continue to develop strategies for 4-H Enrollment Goal 3. The Center will advance a comprehensive training plan that uses strategic outreach, professional development, technology and collaboration to support the adoption of promising CYFAR practices across the greater LGU and Extension communities. Activities 1 and 2: The Center will continue to design, implement, and evaluate the New Grantee's Orientation and the SCPs' professional development event for all SCP grantees. Activities 3, 4, 5, and 6: The Center will continue to provide electronic trainings that build both knowledge and skills. Goal 4. Activity 1: The Center will continue to enhance the Evaluation Institute. Activity 2: All new SCPs will receive an Evaluation Consultation. Activities 3, 4, and 5: The Center will continue the refinement of the evaluation system, common measure, and core competencies. Activities 5, 6, 7, 8, 9...15, 16, 17, 18, and 19: The Center will continue to develop reports that include: the quarterly report on the common measures submission, the CYFAR Annual report, Coach-PI Survey report, CYFAR PDTA Executive summary, Professional Development event evaluation, Leadership training report, webinar series report, and quarterly webinar satisfaction report. Activities 10, 11, 12, 13, and 14: The Center will continue to develop, refine, and implement a variety of evaluation tools (e.g., ERIKA, eXcel, and CHAT). Goal 5. The Center will capture how SCPs are leveraging CYFAR funding to report on Return- on-Investment (ROI) and SCPs' success in sustaining post CYFAR funding. Activity 1: The Center will continue to refine and implement to tools related to sustainability. Activities 2 and 3: The Center will continue to support and enhance the Spider web analysis tools. Activities 4, 5, and 6: The Center will continue to plan and implement a system in which measures of ROI can be collected. Activities 7, 8, and 9: The Center will continue to plan and initiate a Sustainability Study. Goal 6. Activities 1 and 2: The Center will manage and support coaches and provide responsive problem solving. Activities 3 and 4: The Center will develop and train on resources for SCPs. In addition, the Center will provide coaches communication resources. Activity 5: The Center will conduct in-person team development and planning meeting. Activity 6: The Center will provide Site Visit and Implementation Practice Reports.
Impacts
What was accomplished under these goals?
Through a joint partnership between UMN and PSU, the Center has spent the past year building a solid foundation with a multidimensional evaluation effort, multifaceted coaching system, databases for data collection and analyses, and CYFAR Common Measures (hereafter Common Measures) report on the CYFAR Initiative's collective impact. At the core of the Center's efforts was a drive to equip SCPs with the skills to build, deliver, evaluate, and sustain programs that reduce risks and empower underserved and marginalized populations. The Center is dedicated to the holistic health of children, youth, and families; this commitment is reflected in the selection of the NIFA societal challenge area of childhood obesity prevention as a focus. Through programming, evaluation, technology, and technical assistance, the Center has laid a solid foundation that continues to propel services to a new level. The Center has six overarching goals and the following outline the goals and work completed during Year One. Goal 1: Expanded social media efforts to include a listserv, active LinkedIn page, and Twitter announcements. Developed and distributed monthly electronic newsletters covering topics such as quality implementation, project champions, etc. Conducted SCP networking calls 1/10/19 and 4/9/19. Calls in January were organized by program topic (e.g. healthy living, STEM), and calls in April were organized by funding year. Calls included a learning component, a best practices presentation by a current grantee, and peer sharing. Developed and posted seven informational videos to the Center's website. Developed quarterly web traffic reports to document use of the Center's website and online resources. Updated and modernized the Center's website Goal 2: Participated on the USDA/NIFA Access, Equity, and Belonging (AEB) Committee. Facilitated presentation by AEB Committee members at the 2019 CYFAR event. Developed series materials covering diversity awareness, poverty, trauma, father engagement, transition, and mobility for distribution in 2019. Facilitated presentation at 2019 CYFAR event regarding integration of CYFAR and 4-H efforts. Consolidated input from CYFAR SCPs to plan and deliver CYFAR 2019 professional development event Goal 3. Hosted a New Grantee Orientation 6/5/19 with representatives from 21 grants. Participants were trained in grants management, REEport, evaluation, the coaching model, and began to establish relationships with the Center's staff, coaches, and colleagues across the LGU system. Hosted the 2019 CYFAR professional development event 6/6-6/7/19; current and new grantees attended. Participants attended keynote and workshop sessions addressing workforce recruitment and retention, participant recruitment, program implementation and fidelity, and evaluation techniques and strategies. In addition, CYFAR grantees were asked for input on CYFAR program implementation and evaluation direction. Hosted three webinars with 30-44 attendees each. Topics covered included: Engaging Youth in Their Communities: How Adults Can Promote Social Responsibility and Civic Action, Using Fun Activities to Increase Youth Awareness and Appreciation of Cultural Differences, and Show Me the Money! Exploring Universities' Fund Development Policies and Practices. Delivered on-site skill-building training as needed/requested by SCPs. Administered survey to gather feedback on services/products provided this grant cycle. Delivered training on use of logic models to SCPs. Goal 4. Revised CYFAR Evaluation Modules to reflect updated research and ensure continuity with CYFAR Evaluation Institute. Conducted Evaluation Consultations with new grantees to ensure adoption of CYFAR evaluation strategies. The seven SCPs funded in 2018 were engaged in an evaluation consultation that included a discussion of the best practices for use of the Common Measures, core competencies, collecting and uploading data, and other key assessment tools that are available to grantees. Each CYFAR SCP grantees' logic model and selected Common Measures were discussed to ensure a solid evaluation plan was in place. In addition, an evaluation consultation was provided for one grantee due to staff transitions. CHAT, eXcel, and ERIKA were marketed to all CYFAR SCP grantees through videos and handouts. Quarterly reports documenting site data collection were developed. By the end of the 2018 fiscal year, 59% of all sites had collected and entered data. This report further strengthens program evaluation efforts by reinforcing the importance of data collection. Further developed the CYFAR Suite to facilitate data collection and evaluation for grantees. Integrated new coaching tools into this application. Researched and developed new model for CYFAR Common Measures. Presented potential direction during 2019 CYFAR event, gathered input for review and consideration before planned launch September 2019. Borden and Perkins presented Common Measures findings on a NIFA webinar. Published: Schmischney, T. M., Roberts, M. A., Gliske, K., Borden, L. M., & Perkins, D. F. (2018). Developing youth competencies: The impact of program quality. Journal of Youth Development, 13(4), 29-48. Collected CYFAR Annual Report input for 2018 Annual Report. Working with USDA/NIFA SME to develop special insert detailing impact of CYFAR programming on participants. Goal 5. The CYFAR Common Measures were assessed and new measures were proposed to assess the impact of the CYFAR programs. These measures were shared at the annual CYFAR PDE and feedback requested in June 2019. Developed a web-based tool to analyze SCPs sustainability and revised sustainability toolkit. Facilitated delivery of 2018 CYFAR Annual report. Conducted a literature review on the link between critical thinking and decision making to life outcomes for youth in preparation for the ROI study. Goal 6. Conducted an annual coach and principal investigator survey to document development of and satisfaction with sites' technical assistance. Conducted monthly (bimonthly for year five CYFAR SCP grantees) check-in calls with every CYFAR SCP grantee. Provided responsive problem-solving, resource sharing, and usage of CYFAR tools among SCPs. Distributed info sheets on the following topics: approaching funders, grant writing, advisory committees, community engagement strategies, participant retention, and staffing. Conducted professional development webinars and meetings for CYFAR coaches; topics included program implementation, effective teamwork, the neuroscience of coaching, community engagement, and adult learning principles. Prepared and submitted site visit reports to NIFA quarterly. Developed and disseminated an outcomes reporting template to aid SCPs in communicating their outcomes to local stakeholders. Completed paper: Evaluation of Coach-based Technical Assistance: An Evolving Focus on Coachability and Goal Setting, under editorial review by the Journal of Human Sciences and Extension. Published: Palmer, L. A., McCarthy, K. J., Perkins, D. F., Borden, L. M., & DiNallo, J. M. (2018). Online child's health assessment tool for obesity prevention programming. Journal of Youth Development, 13 (3), 237-258. DOI: 10.5195/jyd.2018.599. Perkins presented on coaching strategies for sustaining programming for at- risk children, youth and families at the 2018 Global Evidence and Implementation Summit (GEIS) in Melbourne, Australia.
Publications
- Type:
Journal Articles
Status:
Under Review
Year Published:
2019
Citation:
Evaluation of Coach-based Technical Assistance: An Evolving Focus on Coachability and Goal Setting, under editorial review by the Journal of Human Sciences and Extension.
- Type:
Journal Articles
Status:
Published
Year Published:
2018
Citation:
Palmer, L. A., McCarthy, K. J., Perkins, D. F., Borden, L. M., & DiNallo, J. M. (2018). Online child's health assessment tool for obesity prevention programming. Journal of Youth Development, 13 (3), 237-258. DOI: 10.5195/jyd.2018.599.
- Type:
Conference Papers and Presentations
Status:
Accepted
Year Published:
2018
Citation:
Coaching Strategies for Sustaining Programming for At-risk Children, Youth, and Families. (2018). Global Evidence and Implementation Summit (GEIS), Melbourne, Australia.
- Type:
Journal Articles
Status:
Awaiting Publication
Year Published:
2018
Citation:
Richmond, A., Braughton, J., & Borden, L. M. (2018). Training youth program staff on the importance of cultural responsiveness and humility: Current status and future directions in professional development. Children and Youth Services Review, 93(2018), 501-507. https://doi.org/10.1016/j.childyouth.2018.07.022
- Type:
Journal Articles
Status:
Awaiting Publication
Year Published:
2018
Citation:
Smischney, T., Roberts, M., Gliske, K., Borden, L. M., & Perkins, D. F. (2018). Developing youth competencies: The impact of program quality. Journal of Youth Development, 13(4), 29-48.
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